How Pharmaceutical Market Intelligence Reduces Due Diligence Time?

When it comes to pharmaceutical sourcing, one of the key elements in due diligence. This process includes verification of actual suppliers, regulatory compliance review, DMF checks, inspection tracking, and support documents validation. In theory, this seems a pretty straightforward process, but reality is quite opposite.

Most due diligence today is slow and manual. Teams rely on emails, spreadsheets, PDFs, shared folders, and third-party confirmations. Information is scattered across regulatory portals, supplier responses, audit reports, and internal files. Every new supplier or API starts the process all over again. As a result, weeks are lost just trying to answer basic questions about compliance and risk.

The thing is, this problem is getting worse, as APIs has got more complex plus, the suppliers are now global, regulations are increasing across big markets such as US, Europe, and other emerging markets too. One missing doc, expired DMF, or unnoticed inspection issue can delay approvals or there can be multiple last-minute changes. Conventional due diligence methods are not built for these complexities.

This is where pharmaceutical market intelligence comes in. Instead of chasing data supplier by supplier, teams can access verified, structured information in one place. Market intelligence compresses due diligence timelines by bringing supplier data, regulatory signals, and market context together—without cutting corners or increasing risk.

What Slows Down Due Diligence in Pharma Sourcing?

Pharmaceutical sourcing due diligence is a long process, and sometimes it takes even longer time than it should. The prime reason for this is because of inefficiency of the process. Major reason for this is the way the information is collected, verified and rechecked, which is a repetitive process.

Here are the main reasons for the delays in due diligence:

• Way too many data sources that are not connected: Traditional checks are often. done through emails, excel sheets, shared drivers, or PDFs. One file is with the procurement team, the other is with the QA, and then there is also a third file which is with the regulatory team. The data is so scattered, that major time is spent on searching, aligning versions and confirming the latest and outdated information.
• No Idea of who is the actual manufacturer: A bunch of companies who shifted to Chemxpert database, told our team, that one of the major problem they were facing earlier was the lack of information about the true manufacturer. There were a lot of traders and intermediaries in between, that real production site was often invisible. Finding actual API supplier, location of the plant, and ownership structure became a manual exercise which was gruesome. This phase use to take days or even weeks in many cases.
• Manual regulatory and compliance checks:  DMF status, inspection outcomes, warning letters, and compliance history are often checked manually across different portals and documents. Companies need time, access and interpretation for each check. Even a single miss, may result in huge risk later on, either in audits, or regulatory reviews, and at that stage, the fixes were even more expensive..
• The same work repeated every time: For every new API or supplier, the process starts from scratch. Teams recheck the same manufacturers, pull the same documents, and repeat the same validations. There is very little reuse of past work, even when suppliers overlap across projects.

How Pharmaceutical Market Intelligence Cuts Due Diligence Time at Each Step?

Pharmaceutical market intelligence changes due diligence from a slow, step-by-step grind into a faster, more parallel process. Instead of chasing data, teams start with answers. The biggest time savings come from removing unnecessary checks and surfacing risks early, not late.

1. Faster Supplier Identification

With pharmaceutical market intelligence, supplier discovery stops being guesswork. Instead of calling brokers or relying on old contacts, teams can instantly shortlist verified API manufacturers by product, country, and technical capability.

Only suppliers that already meet basic qualification criteria are shown. Time is not wasted validating unknown names or suppliers that were never a fit in the first place. The result is a shorter, cleaner starting list.

2. Built-In Compliance Checks

One of the biggest delays in due diligence is compliance validation. DMF status, inspection outcomes, and regulatory history usually sit in different places and are checked manually.

Pharmaceutical market intelligence platforms bring these data points together in one view. DMF activity, inspection records, and warning signals are visible upfront. This reduces repeated emails, document requests, and follow-ups just to confirm basic compliance.

3. Early Risk Flagging

Problems discovered late are expensive. Market intelligence helps surface risk early, when it is still manageable.

Supplier concentration, compliance gaps, or repeated regulatory issues can be spotted before teams invest time in deep qualification. High-risk suppliers are filtered out early, which prevents last-minute resets of due diligence timelines.

4. Parallel Decision-Making

Due diligence slows down when teams work in silos. Procurement checks one thing, QA checks another, and regulatory reviews come later.

With pharmaceutical market intelligence, all teams work from the same dataset. Decisions happen in parallel, not in sequence. Fewer handoffs are needed, fewer approvals get stuck, and timelines move forward with less friction.

In short, pharmaceutical market intelligence does not remove due diligence. It removes delay. The work still gets done—but faster, cleaner, and with fewer surprises.

How to Conduct Faster Pharmaceutical Procurement Due Diligence?

This is where pharmaceutical market intelligence directly saves time. Platforms like Chemxpert database reduce due diligence effort by bringing scattered information into one clear view.

One Place for Critical Data

Instead of chasing API details, supplier profiles, DMFs, and inspection records across emails and files, Chemxpert centralizes them. With pharmaceutical market intelligence in one system, the first-level review happens faster and with fewer gaps.

Clear View of Who Really Manufactures

Due diligence often slows down when the real manufacturer is unclear. Chemxpert maps suppliers across sites, ownership, and regions using pharmaceutical market intelligence, so teams know early who actually makes the API and where.

Market + Regulatory Signals Together

Compliance checks alone are not enough. Chemxpert combines regulatory data with market intelligence signals in the same workflow. This helps teams spot risks early and avoid late-stage surprises.

What This Means in Practice?

The outcome is simple and measurable:

• Decisions are made faster because data is already validated
• Rechecks are reduced because the same information is reused across teams
• Risk is lowered because red flags appear early, not at the last minute

Pharmaceutical market intelligence does not replace due diligence. Platforms like Chemxpert Database make it lighter, faster, and far more predictable—exactly what sourcing teams need when timelines are tight and risk tolerance is low.

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